AGM & Annual Meeting – 19 May 2025
A meeting of the Parish Council will be held on
Monday 19 May 2025 at 6.30pm,
Village Hall, Long Bredy
AGENDA
- Election of Officers for 2025/26
i Election of Chairman
ii Election of Vice Chairman - Apologies for Absence
To receive any apologies for absence. - Declarations of Interest
To declare any interests relating to the business of the meeting. - Public participation time
An opportunity for members of the public to address the Council. Public participation time will be conducted in accordance with the Council’s Standing Orders with each member of the public being entitled to speak once only in respect of business itemised on the agenda and for not more than three minutes. - Approval of Minutes
To confirm, as a correct record, the minutes of the previous meeting of the Parish Council meeting held on 24 March 2025. - Matters Arising
To consider any matters arising, not covered by this Agenda, from the minutes of last meeting of the Parish Council on 24 March 2025. - Dorset Ward Councillor’s Report
To receive the report of Councillor Sally Holland - Annual Governance Statement 2024/25
To approve, for signature, the Annual Governance Statement for 2024/25 - Accounting Statement
To approve, for signature, the Accounting Statement for 2024/25 - Certificate of Exemption
To approve, for signature, the certificate of exemption. - Period for the Exercise of rights
To note the period for the exercise of public rights for inspection of the financial accounts ended 4 April 2025, being 3 July 2025 to 14 July 2025 - Appointment of the Internal Auditor for 2025/25
To consider the appointment of an Internal Auditor for 2024/25 - Finance
To consider approving the schedule of payments - Any other items the Chairman deems urgent
For report, information or for the agenda of the next meeting of the Parish Council. - Date of the next meeting
To note the date of the next meeting being 28 July 2025.
Travel Plan Incident Request
As part of the planning permission for the further expansion of the Cheese Factory at Parks Farm, Ashley Chase, a Travel Plan has been put in place.
To ensure the Travel Plan works for all parties the Parish Council has been asked to report all traffic incidents within the parish involving vehicles travelling to and from the Cheese Factory, particularly the heavy goods vehicles (HGVs).
Please report to the Parish Clerk:
1. Incidents of head on meetings between two HGVs or HGVs and the school bus/other large vehicles.
2. HGVs passing through the village outside the agreed hours of 7.00am – 6pm on working days only. There should be no HGVs on weekends and public holidays. Milk tankers are excluded.
3. Damage to property however minor.
4. Discourteous driving.
Please note the day, time and place and if at all possible a photograph of the incident.
The Parish Clerk will report the incidents to the Highways Department and the Cheese Factory.
The Parish Council is aware that not all vehicles involved in incidents have to do with the Cheese Factory but these will be separated out; therefore please report all incidents even if you are unsure. Confidentiality will be assured at all times.
Parish Clerk: email krlb@dorset-aptc.gov.uk
The Parish Council wishes to assure residents that this procedure is welcomed by all parties to ensure the Travel Plan will work to the benefit of the village, the Cheese Factory and the vehicles having to come through the village now and in the future. Problems cannot have a solution if no one is made aware of the problem!